Careers

We are currently seeking an Administrative & Order Entry Assistant to join our growing team. The Administrative & Order Entry Assistant is responsible for fulfilling clerical work and office assistant duties for various departments including purchasing, production, shipping, stockroom, and human resources.

This is a critical role that aids communication between departments & multiple facilities, monitors schedules, maintains documentation, and maintains a presence at reception. General tasks include printing, scanning, and distributing paperwork, entering & recalling information in our ERP system, creating shipping documentation, composing emails, phone calls, and maintaining various documentation for order status.

• Administrative/ Office Support:
  • Greet and assist visitors at the reception entrance
  • Retrieve post mail
  • Monitor office supply levels

• Order Entry:
  • Monitor production & order schedules
  • Review out-of-stock parts in demand
  • Coordinate with other facilities regarding shipments for incoming parts
  • Update Customer Service on expected order ship date based on parts availability and machine shop scheduling
  • Communicate with Production Engineering to facilitate amendments to work orders

• Stockroom Administration Duties:
  • Print, review, and distribute job travelers and collect redundant from the shop floor
  • Inventory Transfer logistics & communication: Keeping track of which parts are in transit
  • Receiving packing slips in ERP system (Epicor)

• Purchasing:
  • Scanning packing slips
  • Receiving packing slips into ERP system (Epicor)
  • Filing routine service receipts (AirGas, Safety Kleen, etc.)
  • Collect & process monthly departmental consumable supplies requests

• Shipping Duties:
  • Create packing slips
  • Creating bill of lading
  • Scanning shipping documents
  • Filing BOLs

• Other
  • Perform other related duties as assigned.

Requirements:

• High-school diploma
• College diploma or 5+ years’ experience in business administration
• Industrial manufacturing experience is asset
• Ability to communicate effectively and professionally (written and verbal) with internal and external teams
• Applicant should demonstrate resourcefulness and initiative in implementing new processes
• Excellent attention to detail and well-developed problem-solving skills
• Collaborative team player, able to meet deadlines and adapt to changing business needs with the ability to work independently
• Knowledge & Proficiency in the use of Microsoft/PC based tools including MS Office (Outlook, Word, Excel)

Apply Now

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